KnowledgeWorking knowledge
Context that accumulates as you work: meeting notes, requirement readings, policies, retros. Continuously edited, used as AI context.
- Used as AI context
- Relationship-based links
- Continuously updated
Space architecture · 2026.07 releaseFrom a tool that creates projects,
From a tool that creates projects,
to the AI Workspace your team works in.
Planning, collaboration, execution and operations stay in one context. Organization → Workspace → Space — navigation now centers on the Space, not the project list.
OrganizationWorkspaceSpaceProjects
No credit card · first Space in 5 minutes
ApexStackWorkspaceProductOverview
⌘KDH
Product
Product Development · projects 8 · members 12
+ ProjectShare
Booking web renewal72%Active
Mobile app v2.138%Active
Payment module swap12%Planned
Requirement extraction14 items · done
IA draft5 pages · done
Design system32 tokens · running
Booking flow requirements v312m ago
Design system tokens3h ago
June release notesyesterday
Cancellation policy reading8 AI citations
Competitor analysis12 sources
Accessibility checklist5 sources
Mon
Tue
WedMS 2
Thu
FriRelease
DDohyun Kim3 tasks done
SSeoyeon Park2 docs written
JJunho Lee4 PRs merged
DHSYJHMSMJ+7
Pick a Space in the sidebar to switch context
8modulesBuilt into every Space
7templatesPreview modules before you create
1contextA single source the AI reads
Information ArchitectureNavigation moved from projects
Navigation moved from projects
to Spaces.
The bigger a workspace gets, the faster a flat project list collapses. We made the Space the unit that holds context, and every module now runs inside the selected Space.
Before
WorkspaceProjects
Context scatters as projects pile up
After
OrganizationWorkspaceSpace
Eight modules under a Space share one context
Selected · Overview
OverviewOverview
The state of a Space on one screen: active projects, recent activity, AI runs.
Every module runs inside the selected Space. Switch the Space and all displayed data changes with it.
Switch SpaceSWITCH SPACE⌘K
Search Spaces
ApexStackWorkspaceProductOverview
⌘KDH
Product
Product Development · projects 8 · members 12
+ ProjectShare
Booking web renewal72%Active
Mobile app v2.138%Active
Payment module swap12%Planned
Requirement extraction14 items · done
IA draft5 pages · done
Design system32 tokens · running
Booking flow requirements v312m ago
Design system tokens3h ago
June release notesyesterday
Cancellation policy reading8 AI citations
Competitor analysis12 sources
Accessibility checklist5 sources
Mon
Tue
WedMS 2
Thu
FriRelease
DDohyun Kim3 tasks done
SSeoyeon Park2 docs written
JJunho Lee4 PRs merged
DHSYJHMSMJ+7
SpaceThe unit of work isn't a project.
The unit of work isn't a project.
It's a Space.
Product, operations and marketing teams work at different rhythms. A Space makes that difference structural, so each team moves inside its own context.
ApexStackWorkspaceProductOverview
⌘KDH
Product
Product Development · projects 8 · members 12
+ ProjectShare
Booking web renewal72%Active
Mobile app v2.138%Active
Payment module swap12%Planned
Requirement extraction14 items · done
IA draft5 pages · done
Design system32 tokens · running
Booking flow requirements v312m ago
Design system tokens3h ago
June release notesyesterday
Cancellation policy reading8 AI citations
Competitor analysis12 sources
Accessibility checklist5 sources
Mon
Tue
WedMS 2
Thu
FriRelease
DDohyun Kim3 tasks done
SSeoyeon Park2 docs written
JJunho Lee4 PRs merged
DHSYJHMSMJ+7
9 widgetsActive Projects · Recent Documents · Knowledge · Assets · AI Activity · Calendar · Team Activity · Members · Timeline
Space scopeEverything shown is limited to the current Space.
AI activity logSee who ran which AI action, right on the dashboard.
IntakeNot a blank prompt box —
Not a blank prompt box —
a project creation wizard.
An empty input builds nothing. We split idea-to-generation into seven steps and write what the AI understood into the side panel as you go.
STEP 1 / 7 · Idea
What are you building?
One sentence is enough
Detected by AI
Website renewalBooking systemB2C
BackNext step
GENERATE result
Review the output before generation and drop anything you don't need.
1Projects24Tasks6Documents11Knowledge8Assets3 MSTimeline
KnowledgeNot a document dump —
Not a document dump —
the context your AI reads.
What you write in Knowledge becomes the evidence the AI cites. So the editor stays wide and quiet, and the side panel shows relationships and sources.
PRODUCT · KNOWLEDGEBooking flow requirements1Cancellation policy reading2Competitor analysisAccessibility checklistJune ops retroTAGS#booking#policy#IA#a11y
KnowledgeBookingRequirements
Booking flow requirements
Online booking must complete within 3 steps. Evening inquiry drop-off is the biggest loss point, and available slots sync with the EMR schedule.
- Department, date and time are picked on one screen
- Guest booking allowed, verified by phone
- Cancel or change up to 24 hours before
Source: kickoff notes (03.12) · 240 nearby clinic reviews
Booking confirmation goes out by email or SMS …
An editor you can focus inWide body, minimal chrome. It stays out of the way while you write.
Context panel on the rightAI Assistant · References · Related Documents · Linked Projects / Tasks / Assets
Relationships persistDocuments don't sit alone — they link to projects, tasks, requirements, meetings and assets.
Document Relationship
Knowledge
ProjectTaskRequirementWorkflowMeetingAssets
Knowledge home
The entrance to what you've built up
Recent documents, favorites, recent changes and AI recommendations on one screen — narrowed by tag, Space, author or activity.
Search all KnowledgeAISemanticTagTitle
Recent DocumentsBooking flow requirements v3Brand tone & manner guideJune ops retro
AI RecommendationsCancellation policy doc missingcheck2 mismatches between IA and requirementscheck
FavoritesDesign system tokensOnboarding checklist
TagsSpacesAuthorsActivity
Import Center
Start with the documents you already have
Confluence, Markdown, HTML and PDF map in with their tree intact. Progress, permissions, results and logs are all recorded.
IMPORT CENTER
Mapping doneConfluence space import
ConfluenceSpaces and page tree as-is324 pagesMarkdownFolder structure preserved86 filesHTMLStatic docs and wiki exports41 filesPDFText extraction plus original17 files
ProgressMappingPermissionResultLog
201 / 324 pages
Product / RequirementsKnowledge · ProductEditorOps / RunbooksKnowledge · OperationsEditorCompany / PolicyDocuments · WorkspaceViewer
Knowledge Search
AI SearchAsk a question, get the source documents with it
SemanticFinds meaning even when wording differs
TagNarrow by tag, Space or author
TitleExact title match — the fastest path
Knowledge · Documents · AssetsKnowledge, deliverables and resources
Knowledge, deliverables and resources
have distinct roles.
Lump them together as "files" and nobody knows where anything belongs. We separated the three roles and let them link to each other instead.
DocumentsFinal deliverables
Settled output: proposals, specs, reports. Versions are pinned and they're what you share and approve.
- Version & approval history
- Shared externally
- Finalized state
AssetsWorkspace resources
Images, logos, icons, video, files, templates — shared resources referenced from any project or document.
- Linked to projects & docs
- Preview per type
- Reusable templates
Enterprise SecuritySecurity isn't a settings page.
Security isn't a settings page.
It's a dashboard.
We turned procurement-review checklists into screens: check status, store secrets, grant permissions by level, and keep a change history.
86
Security Score3 recommended actions left
MFA enforcedSSO readyAudit log 90 days
EncryptionAES-256 · TLS 1.3 in transitHealthyMFA21 of 24 members activeAction neededActive Sessions9 sessions · 3 devicesHealthyConnected AppsSlack · GitHub · FigmaHealthyLogin HistoryNo anomalies in 30 daysHealthyAPI Keys6 keys · 1 expiring soonAction needed
AES-256 at restTLS 1.3 in transitSSO · SCIM (Business)Audit log kept 90 daysYour data is not used for training
Enterprise UX
A structure that doesn't lose you as it grows.
Eight levels, navigated three ways — breadcrumb, switcher and command palette. You always know where you are.
01Organization02Workspace03Space04Projects05Knowledge06Documents07Assets08Members
BreadcrumbCurrent location and every parent, always visible and clickable.
SwitcherOrganization, Workspace and Space switch with the same pattern.
Command Palette⌘K finds Spaces, documents, tasks and settings in one input.
Empty State
Even an empty screen has a next action.
We defined where a first-time visitor gets stuck, screen by screen.
No SpaceStart from a templateCreate Space
No ProjectCreate via Intake WizardCreate Project
No KnowledgeImport or write a new docCreate Knowledge
No AssetsDrag and drop to uploadUpload Assets
Projects in an existing workspace move into one default Space as they are. You don't rebuild anything, and you can split Spaces later when you need to.
Start your next project
in a Space.
Sign-up to your first Space and first project takes about ten minutes.